Max Planck Florida Institute for Neuroscience
Max Planck

Frequently Asked Questions

Q: What kind of products & services will the Max Planck Florida Institute (“MPFI”) buy?
A: The MPFI may procure the following products and services. This is a partial list is only a sample and does not include all opportunities. Furthermore, not all products and services listed are open for purchase at any given time. Purchases are driven by scientific and business needs.

  • Books and Publications
  • Catering and Food Services
  • Computer: Hardware, Software, and Peripherals
  • Consulting: Information Technology and Human Resources
  • Drinking Water and Purification
  • Engineering, Architectural, and Construction Services
  • Environmental Health and Safety: Supplies and Services
  • Floor Coverings: Installation and Removal
  • Furniture: Office, Lab, and Ergonomic
  • Gases: Lab, Bulk, and Medical
  • HVAC Equipment, Supplies, and Services
  • Janitorial: Supplies and Services
  • Landscaping Services
  • Maintenance, Repair, and Operations
  • Office Equipment, Copy Machines, and Faxes
  • Office Supplies
  • Print and Promotional Goods
  • Relocation and Moving Services
  • Scientific Equipment, Chemicals and Reagents, Other Supplies, and Services
  • Temporary Staffing
  • Travel
  • Uniforms, Lab Coats, and Laundry

Q: How do I become a supplier?
A: Start by completing our online Potential Supplier registration form to become a potential supplier. Our online Potential Supplier registration form provides your company visibility. We strongly recommend completion of the form in case a future opportunity arises. If we need a product or service that your company provides, we may ask your company to provide qualifications, a quote, or a proposal and additional information in order to become a qualified supplier which may include, but is not limited to, the following:

  • Evidence of the ability to provide cost savings, technical innovations, and superior customer service
  • Evidence of the ability to meet all required delivery obligations on time and in a cost-effective manner
  • Evidence of expertise and support of the product line or specific service sector
  • Possession of a valid business license and any other applicable licenses or permits
  • Recent financial statements and tax returns prepared by a CPA
  • Businesses must be in operation for at least one year in their proposed industry
  • Current and relevant business references (i.e., biomedical research, academic, or pharmaceutical industries)
  • Evidence of the ability to reduce risk
  • Evidence of scalability, ability to meet changing needs
  • Proof of insurance
  • Federal Tax ID, DUNS
  • Ability to support e-commerce/electronic purchase orders, invoices, order confirmations and shipping notifications as required

Please note that a substantial portion of the MPFI's assets derive from public sources (i.e., State of Florida and Palm Beach County). To assure that the MPFI fulfills fiduciary and stewardship obligations to the public, the MPFI will conduct background checks as appropriate on potential suppliers to verify any or all of the above information and to ensure that such potential suppliers have a verified record of financial dealings free of criminal or unethical conduct before a potential supplier becomes a qualified supplier. Based on the information provided above and our independent investigations, we reserve the right to eliminate from further consideration any business that we determine, in our sole judgment, to be an unsuitable supplier for the services or products we need.

Q. When will you purchase directly from the list of qualified suppliers, and when will you conduct a formal procurement in the form of Requests for Qualifications, Proposals, or Quotes?
A: The purpose of bid requests is to obtain the best value for the money in connection with the purchase of goods and services by MPFI. The bidding process begins when a business or scientific need for a product or service arises. The MPFI will begin by reviewing potential suppliers which have registered and asking them for additional information, including quotes, to become a qualified supplier. If the MPFI has needs beyond the current list of registered potential suppliers, we may conduct a formal competitive procurement in the form of a Request for Qualifications, Proposal, or Quote. We will contact the Palm Beach County Office of Small Business Assistance (OSBA), the State of Florida Office of Supplier Diversity (OSD), and other third parties to advertise the formal procurement and request referrals to potential suppliers that are a fit for the business or scientific need.

Q: Can we meet with MPFI representatives to discuss our company?
A: At this time, we have a very limited staff. We have established this process in order to facilitate your ability to provide information about your company to our staff. If you have any specific questions about the registration process, you may e-mail and a response will be provided within a reasonable time. We strongly discourage direct sales calls to our staff, whether directly by the vendor or others on their behalf. We reserve the right to contact any supplier, whether or not they are registered with the MPFI.

Q: Will preference be given to firms based in Palm Beach County?
A: Business located in, or owned in substantial part by persons residing in Palm Beach County shall be given preference in the award of all contracts, where economically practical, and in particular, in connection with the design and construction of the Permanent Facilities, provided that they otherwise meet criteria for the specific goods or services sought.

Q: What is your small business policy?
A: The Max Planck Florida Institute does not discriminate on the basis of disability, race, ethnicity, gender or sexual orientation.

It is the objective of the MPFI to seek out, encourage, stimulate and to maximize the participation of local businesses. We encourage Small Business Enterprises registered with either the State of Florida or Palm Beach County to submit a Supplier Registration Form and respond to any formal competitive procurements, whether as an individual proposer or as a joint venture partner with others.

The MPFI will notify the Palm Beach County Office of Small Business Assistance (OSBA) and State of Florida Office of Supplier Diversity (OSD) of any formal competitive procurements concurrently with the notification to any third party of the same order to permit OSBA and OSD to advertise the opportunity to the SBE community and seek access to OSBA's and OSD's SBE database to facilitate identification of SBE vendors.

Q: What certifications are required for small and diverse businesses?
A: A Small Business Enterprise, or SBE, is a business which is certified by the State of Florida or Palm Beach County as an SBE. Once an entity has been certified by the State of Florida or Palm Beach County as an SBE and has entered into a contract for services or goods to the MPFI, such entity shall continue to be considered an SBE for the project. An enterprise certified by the State of Florida as a "minority business enterprise" pursuant to Fla. Stat. 288.702 et. seq.(2007), as amended, shall also be considered an SBE.

Palm Beach County Office of Small Business Assistance (OSBA) 561-616-6840

State of Florida Office of Supplier Diversity (OSD) 850-487-0915


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Contact Information

Allen Lee, CPPO, C.P.M., CPSM
Purchasing Manager
Max Planck Florida Institute
One Max Planck Way
Jupiter, FL 33458
(561) 972-9050